Social distancing has left us doing even more work over email. Have you ever wondered if one of your emails came off petty or passive aggressive? I know for a fact that mine do sometimes, even when I don’t mean for them to.
Sometimes it’s necessary, because being blunt would be worse. But here are five things people say in work emails that can come across as rude, even if you don’t mean it that way…
1. “Per my last email…” – What it actually sounds like is: “You didn’t really read what I wrote. Pay attention this time.”
2. “For future reference…” – To other people, it can sound more like: “Let me correct your blatant mistake that you should have known was wrong.”
3. “Bumping this to the top of your inbox…” – It’s like saying: “This is the third time I’ve asked. I need you to get it done.” Personally, I use the “circling back on this…”
4. “Just to make sure we’re on the same page…” – That one can come across more like: “You’re wrong, and I’m just making sure everyone who refers to this email in the future knows I was right.”
5. “Going forward…” – What it actually means is: “Don’t ever do that again.”
Here’s some advice to avoid sounding rude at work: In general, don’t reply while you’re frustrated. And don’t be afraid to show encouragement or empathy. In fact, if it’s not a pressing issue, I try to give it 24 hours. If I come back and still feel the way after a day, then I can reply how I originally wanted to. It has been VERY helpful, haha.